Hartlebury Church of England (Voluntary Controlled) Primary School

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 Quick Links


Early Help


At Hartlebury Church of England (VC) Primary School we recognise the challenges that families face in bringing up children. Everyone needs help at some time in their lives and therefore an ethos of early help is important for any school. There may be times when you need extra help and support. If this is the case please come and talk to us.

There are many ways in which we can help as outlined in our offer of early help. We can also help to plan specific support for families in the forms of Early Help Assessment where we can work together to set and achieve outcomes. Staff are aware of our schools offer of early help. Staff consider if there are any offers of early help that we can make in order to help a child thrive.

The coordinated Hartlebury Church of England (VC) Primary School offer of Early Help is outlined in the document below. We believe that early interventions for children or families, in many cases, will prevent children from experiencing harm.

Please click on the link below to be directed to our Early Help Offer.

Early Help Offer


Worcestershire Children’s First

Early help means providing advice, help or support where we identify there is a specific need or difficulty within a family. As professionals we work alongside a child, young person and their family/carers to address the challenges they are experiencing, helping them to access the support and make any changes needed. This could be at any point in a child’s life, from birth to 18 years old and on more than one occasion, as we know children and young people are always growing and developing their needs change, as well as the needs of their families and carers.

Early help is about supporting children and young people when there is a challenge in their lives or that of their families as soon as possible.

For more information about Early help in Worcestershire and services and support that may assist you visit their website:

Alternatively please have a read through the Early Help in Worcestershire Booklet.


Worcestershire Children First Early Help Family Support

Worcestershire Children First  has reviewed the arrangements of Early Intervention Family Support (EIFS) and Targeted Family Support provision. An outcome for a more seamless, effective, and consistent provision county wide is to bring the 2 teams together to form:

“WCF Early Help, Family Support” Service

Parents, carers and young people who are aged 13 years or over will be able to self-refer to their local team directly.

For further information please visit their website www.worcestershire.gov.uk/eifs


Early Help Assessment and Guidance

What is an Early Help Assessment (EHA)?

The Early Help Assessment is a tool to assist any professional who is working with children, young people and families. It should be used where there are emerging welfare or well-being concerns. This is NOT a referral form but gives a framework to consider whilst working with a child or family.

Please click on the link below for further information.

What is an Early Help Assessment (EHA)?







Shout is a free, confidential and 24/7 text support service for anyone in the UK who is struggling to cope. Shout’s trained volunteers are available around the clock to listen and support anyone who is suicidal, depressed, anxious or overwhelmed. This service is anonymous and doesn’t show up on phone bills.

To start a conversation, text the word SHOUT to 85258.


Shout – Mental Health At Work


Family Learning Courses 2022

Parents and carers living in Worcestershire can attend any course below for FREE with the following eligibility:

  • FREE if they are unemployed and on benefits or they earn less than £17,000 per year.
  • FREE if their child receives a Free School Meal or is known to their school SENCo.
  • FREE if any of these courses would improve their health and wellbeing.

Professionals can also support by booking you directly onto a course on your behalf or you can ring their team directly for support on 01905-728537. All Family Learning courses can be found at www.worcestershire.gov.uk/courses


UNDERSTANDING YOUR CHILD’S FEELINGS is a brand NEW course from the Solihull Approach. It is an opportunity to try out a shorter online course. This is to support the Mental Health of parents and the Mental Health and well-being of children and young people.

These courses are making a difference all over the country.

https://www.startingwellworcs.nhs.uk/parenting-courses – this is the link to the Starting Well website and the Free access code is PARENTSROCK


Starting Well Partnership in Worcestershire  

Worcestershire Health and Care NHS Trust, Action for Children, Barnardo’s and Redditch Borough Council were delighted to formally launch the new Starting Well Partnership. Please take time to look at the website www.startingwellworcs.nhs.uk as this service is a key part of the early intervention and prevention offer in Worcestershire.

The partnership will enhance the support available to children, young people and families across the county, providing help during antenatal, post birth, and early years stages, and right throughout school life. Due to the current Coronavirus epidemic, the service will not be fully operational at this time, but will include Family Hubs in each of our local districts, and will offer family and parenting groups supporting all aspects of physical and mental wellbeing for children, young people and their families.

They will also work closely with schools and other community groups supporting young people and parents. The new offer includes a new Starting Well website which they are pleased to say is now live. It will be developed more over the coming months, but initially includes lots if information to support families during the current challenges as a result of Covid-19. There are also links to wider information on a range of issues, from infant feeding through to supporting a young person’s mental wellbeing.


Starting Well Parenting Booklet’s

The Parenting Team are working really hard to say in touch with our families and offer virtual support. Please click on the link below to access the Starting Well Parenting Booklet.

Starting Well Parenting Booklet


Please click on the link below to see a copy of the School Health Nurse Service PowerPoint presentation for Reception parents.


Please also see Parenting Support Request Form link below.

Parenting support request form | Starting Well (startingwellworcs.nhs.uk)


Looking after your mental health

Mentally Healthy Schools has created a set of practical resources to help make the transition back to school easier for everyone, and help the whole school community rebuild and recover.

The resources are designed to be social distancing-friendly and are suitable for all. They contain lesson plans for teachers, advice and guidance for parents, and simple activities for children to complete in class or at home.


When Emotions Explode

Young Minds have produced a ‘when emotions explode’ poster.

The poster aims to help parents/carers when their child has angry feelings or outbursts.

Please visit the Young Minds website below for further details and support.

Young Minds Website

We are always here for all of our children, parents and carers. We are here to listen and help in anyway we can.




‘Now we’re Talking’ Mental Health Campaign

Herefordshire and Worcestershire’s Mental Health Campaign ‘Now We’re Talking’ is encouraging the local community to get arty to help improve their wellbeing.

Herefordshire and Worcestershire Health and Care NHS Trust is the counties main provider of mental health services.

It runs the Now We’re Talking campaign which aims to raise awareness of Healthy Minds, a service which you can contact yourself if you are struggling with difficulties such as stress, anxiety, low mood or depression, it also aims to reduce the stigma that sadly still surrounds mental health.

Bringing together art, exercise and mental health for Mental Health Awareness Week in May, ‘Now We’re Talking with Art’ aims to highlight ways to maintain wellbeing, self-help and signpost to additional support if it’s needed.

The Trust is teaming up with Worcester City Council and a host of local partners and businesses to encourage residents to get arty to support their mental health and wellbeing, with easily accessible art based mental health resources, including mindfulness colouring sheets, live art classes and an Art trail around the City centre.

Local artists will fill the city with colour and promote a positive outlook on mental health, using the national theme of Mental Health Awareness Week ‘Nature and the environment’ the installations of fine art, photography, craft, murals and more, in windows and outdoor spaces the Art trail accompanied by an all-important map will provide information on where to get support for your mental health.

BUT, this is where you can get involved! Have a go at our mindfulness colouring sheets and send them in to us for a chance to have it displayed in the outdoor art trails being held across the county!

The trail aims to provide a colourful, inspiring and safe journey around the city, free of charge to promote a healthier, well connected and more resilient community.

To find out more about the trail visit www.healthyminds.whct.nhs.uk/nowweretalking or you can follow the campaign on Twitter @NowWereTalking and on Facebook @NowWereTalkingHW


Public Health England launches new Every Mind Matters campaign

Most families have experienced upheaval in their daily lives during the pandemic. With children and young people now back at school or college, the new Public Health England (PHE) Better Health – Every Mind Matters campaign provides NHS-endorsed tips and advice to help children and young people’s mental wellbeing, and equip parents and carers with the knowledge to support them.

The new advice available on the Every Mind Matters website has been developed in partnership with leading children and young people’s mental health charities, including Young MindsThe MixPlace2Be and The Anna Freud Centre.

It is designed to help parents and carers spot the signs that children may be struggling with their mental health and support them, and also provides advice that can help maintain good mental wellbeing. The site also provides tools to help young people build resilience and equips them to look after their mental wellbeing.

The new Better Health – Every Mind Matters campaign will be supported through social media, radio and press activity, helping to reach audiences including parents and carers of children and young people (aged 5 to 18) and young people (aged 13 to 18).

Search Every Mind Matters for expert tips and advice to support children and young people with their mental wellbeing.


‘HANDi Paediatric’ app

Please click on the link below for useful information on the new Worcestershire ‘HANDi Paediatric’ app. The app provides up to date advice about common childhood illnesses and how to to treat them.

HANDi Paediatric app information



Families First

Practical and emotional support for families in Worcestershire with a parent in prison or about to be sentenced.

Launched by YSS at the end of 2020, Families First supports children and families from the point of arrest through to prison release, helping to reduce the emotional turmoil and anguish experienced by so many children and families across the county.

Please visit Families First web page www.yss.org.uk/familiest-first and find out what practical help they can offer and the support available.

Professional partners, schools, children’s and government services, and any families in Worcestershire and the surrounding counties needing advice, are encouraged to email: familiesfirst@yss.org.uk or call the main phone line 01905 730780 and leave a message and one of the Families First key workers will call you back.


Home Start

Home-Start Wyre Forest is open for business and able to accept referrals for families with children aged 0-18 years, living in The Wyre Forest, who may need some emotional support and befriending.

At present our volunteers are offering weekly support through phone and video calls, but this will return to face to face weekly visits to the home when safe to do so.

Home-Starts Psychology Service, Safe & Strong, continues to deliver therapy to adults and children who they support each week – again this is remote therapy from their Psychologist at present with a return to face to face sessions when guidance allows.

Pre-School and After School Family Groups will restart next year when it is safe to do so and run both term time and school holidays.

Families can contact Home Start directly, or school refer on their behalf, providing consent is given.

Please see referral form attached or ring Home-Start for a chat to find out more.

Home-Start Referral Form


Home start Wyre Forest offer support to families throughout the Wyre Forest. They have a team of volunteers who home visit and offer remote and face to face support to families. They also run a family group which runs every Tuesday for family’s that are being supported by home start Wyre Forest.

Home Start have always had a small donation scheme for families to access. They have been working on expanding this project and now offer the Swap shop services to all families within the Wyre Forest.

Please click on the link below for further details. This information is also available on our website and Facebook page.

Home Start Wyre Forest Support


Useful Information from the School Nurse Team

Please find below useful points of contact information for any families needing advice with toileting/bowel problems. This information has been provided by the School Nurse Team.

ERIC website: www.eric.org.uk

Bladder and Bowel UK: www.bbuk.org.uk



Kooth is a free, web based, confidential support service funded by the Worcester and Hereford NHS Trust and is available to all young people aged 11-18 years. Kooth provides a safe and secure means of accessing mental health and wellbeing support designed specifically for young people.

Please click on the link below to see the information letter for Parents/Carers of Year 6 children for the online mental wellbeing community.

KOOTH – Information letter to Parents/Carers for Year 6

Year 6 pupils transition into High Schools and as well as it being an exciting time, it may also cause anxiety and stress in others. Kooth can also support vulnerable young people who may experience isolation or low self-esteem and help build their resilience for the big changes ahead. During such unprecedented times, lots of young people are also seeking support around not seeing their friends/teachers before moving to high school, and not being able to see their wider family.

Please see link below to access our digital Year 6 assembly presentation which can be shared with pupils as part of their transition support.


Kooth offers young people the opportunity to have a text-based conversation with a qualified counsellor. Counsellors are available from 12noon to 10pm on weekdays and 6pm to 10 pm at weekends, every day of the year on a drop-in basis. Young people can access regular booked online counselling sessions as needed. Outside counselling hours’ young people can message our team and get support by the next day.

When young people register with Kooth they will have support available to them now and in the future. Support can be gained not only through counselling but articles, forums and discussion boards. All content is age appropriate, clinically approved and fully moderated.

To find out more visit www.Kooth.com where young people can register for the service.

You can also view a short video about the service at: https://vimeo.com/318731977/a9f32c87de

Youth Mental Health First Aiders

Mrs S Bartlett

Designated Safeguarding Lead (DSL), Head of School, Designated Mental Health Lead, Vulnerable Children's Lead and Special Educational Needs Co-Ordinator

Miss K Gledhill

School Administrator, Lead First Aider and Youth Mental Health First Aider

Parent Teacher Association

Here at Hartlebury Church of England (Voluntary Controlled) Primary School we have a thriving and dedicated Parent Teacher Association. Our PTA organise school fetes, our annual bonfire celebrations, bake sales, Ice Pop Fridays, BBQs and so much more. Their help and support has allowed the school to fund laptops, iPads, a pond-dipping station and state-of-the-art interactive whiteboards, to name just a few.

The PTA are always looking for more support from new parents and carers and for new ideas.

There are three ways that you can become involved in the PTA:

  • become a committee officer
  • become a member of our events team
  • become a member of our willing helper list

If you require any further information regarding the PTA or would like to help in any way please visit the Hartlebury Church of England (Voluntary Controlled) Primary PTA Facebook page.
The committee would be delighted to hear from you.

PTA Members

  • Chair – Charlene Measom
  • Secretary – Claire Cheeseman
  • Treasurer – Sally Chinn
  • Committee Members – Richard Evans, Alex Jolly, Miss Perry and Miss Porter

Upcoming PTA Events

Pupil Premium

Pupil Premium is allocated to schools for children of statutory school age from low-income families who are known to be eligible for Free School Meals (FSM) in both mainstream and non-mainstream settings; to children who have been looked after continuously for more than six months and to children whose parents are currently serving in the armed forces. The allocation will include pupils eligible for FSM at any point in the last six years (known as the Ever 6 FSM measure).

Schools are free to spend the Pupil Premium as they see fit. However, we will be held accountable for how we have used the additional funding to support pupils from low-income families. We are required to publish online information about how we have used the Pupil Premium. This will ensure that parents are made fully aware of the attainment and progress of pupils covered by Pupil Premium and the extra support that they receive.

If you think you might be eligible for Free School Meals/Pupil Premium Funding, please download and complete the form below or speak to the school office for further details.

Please see the information below regarding free school meals. Please apply online using the link below. Even if you don’t think you are eligible, it is always worth a try as you never know!

If you need any support in doing this please speak to Miss Gledhill in the school office 01299 250312.

Apply for Free School Meals Here

Alternatively, please download the application form below and hand in to the school office for processing.

Free School Meals Application Form

Who is eligible for Free School Meals?

Free School Meals can only be awarded if you or your partner are claiming either;

The information below Summarises how the school has spent the Premium over the last couple of years with evaluations of the impact it has had on pupil’s learning.

Pupil Premium Policies

  • Pupil Premium Report 2017-2018

    Submitted: Sep 2022 - Type: PDF

  • Pupil Premium Report 2018-2019

    Submitted: Sep 2022 - Type: PDF

  • Pupil Premium Report 2019-2020

    Submitted: Sep 2022 - Type: PDF

  • Pupil Premium Report 2020-2021

    Submitted: Sep 2022 - Type: PDF

  • Pupil Premium Strategic Plan 2021-2024

    Submitted: Sep 2022 - Type: PDF

School Uniform

Music Lessons







Learning a musical instrument in school with teachers from Severn Arts, is going from strength to strength. We offer music lessons in Guitar, Piano, Ukulele and Violin. Music Lessons take place during the school day in our Rose Room, for children in Years 2 to 6.

If your child is interested in learning a musical instrument within school, please speak to Miss Gledhill in the school office and she will gladly sort out the booking form, giving you all the information you need.

Remember if you are in receipt of Pupil Premium you are entitled to 100% support with group lessons and 50% support with individual costs.

Some instruments will be provided in school, however other instruments will need to be provided from home or can be hired through Severn Arts. Please visit Severn Arts website below for further details.


Upcoming Lessons

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Leave of Absence


 Application Form

As the Severn Academies Educational Trust we believe that regular attendance is vital. All schools within our Trust use the Application for Leave of Absence Form above. Each request will be reviewed using the information provided and a decision will be sent to you in writing.

Holidays During Term-time

As a parent/carer, you can demonstrate your commitment to your child’s education by taking your holidays during school holidays.

The Facts

We recognise that it is often expensive to take a holiday during school breaks and that is why some parents/carers may ask for term-time leave for their child. However, it is important that parents/carers carefully consider the implications of taking their child out of school during term time.

Research suggests that children who are taken out of school may never catch up on the coursework they have missed. This may affect test results and can be particularly harmful if the child is studying for final year examinations.

Children who struggle with English or Mathematics may also find it even harder to cope when they return to school, while younger children may find it difficult to renew friendships with their classmates.

Things to Consider:
There are times during a school year when a child may experience particular problems because of term-time leave such as:

  • Closeness to examinations or tests;
  • During GCSE and other examination courses;
  • During the first year at a new school;
  • At the beginning of a new school term.

If the school refuses a request for term-time leave and the child is still taken out of school, then the absence will be recorded as an ‘unauthorised absence’.

The Law

The law does not say that parents/carers have an automatic right to take their child out of school for holidays. It states that Headteachers may not grant any leave of absence during term-time unless there are exceptional circumstances.

Holiday prices and the fact that the parents/carers have booked before checking with the school are not ‘exceptional’ reasons.

If the child is away from school for a total of four weeks or more, the school may have to take the child ‘off roll’ unless there is a good reason for the continued absence, such as illness. In these circumstances it is up to the parent/carer to inform the school, as once removed from ‘roll’ there is no guarantee that the child will regain a place at the school.

In line with Worcestershire County Council Policy, an ‘unauthorised absence’ may be subject to a penalty notice fine of £60 payable per parent/carer per child, increasing to £120 each if not paid within 21 days. If this fine is not paid within 28 days this may lead to court proceedings.

Other absence from school will be authorised if it is for the following reasons:

  • Genuine illness;
  • Unavoidable medical/dental appointments (however try to make these after school if at all possible);
  • Days of religious observance;
  • Exceptional circumstances, such as bereavement;
  • Seeing a parent/carer who is on leave from the armed forces;
  • External examinations.

Other absence from school will not be authorised:

  • For any type of shopping;
  • Looking after brothers, sisters or unwell parents/carers;
  • Minding the house;
  • Birthdays;
  • Resting after a late night;
  • Relatives visiting or visiting relatives.
Every day is important. Please help your child not to miss any of this valuable time. We hope that when you have read this information you will consider that your child’s education is too important to take holidays during term time.

Internet Safety

Staying Safe Online

Whenever you go online you need to be S.M.A.R.T. Hartlebury Church of England (Voluntary Controlled) Primary School teaches our children to be S.M.A.R.T. when they go online, at home or at school. With children being taught the importance of being S.M.A.R.T whenever they use computer equipment, this will lead to a safer time online. The following links are all great tips about how to stay safe online. They can be just for children, or for the whole family to join in with. You never know you might learn something new!

Disney's Internet Safety

Disney is committed to providing safe and entertaining experiences for all. We understand the dangers that exist online, and how it can be difficult to discuss online safety with your children. This page has been designed with this in mind, to help you and your family stay safe online.


Newsround Quiz - Internet Security

Think you're a bit of a quiz whizz? Then test your knowledge with these tough questions - will you score top marks or be left at the bottom of the class?


NSPCC - Keeping children safe online

Talking to your child about online safety. Advice on how to start the conversation and get support if you're worried.


Parent Zone

With world-leading insights and various innovative and practical projects, we have an array of responses to the issues of the digital age. The internet amplifies many of the problems of young people.


Parent Info

Expert information to help children and young people stay safe online.


Thinkuknow - Online Safety and Advice

Come in to find the latest information on the sites you like to visit, mobiles and new technology. Find out what’s good, what’s not and what you can do about it. If you look after young people there’s an area for you too – with resources you can use in the classroom or at home.


School Nurse Information

Contact us on

Public Health Nursing Service, School Health Nursing 1st and Primary Schools Leaflet


Nurse Services

  • Infection control
  • Immunisation advice
  • Healthy eating advice
  • Signpost and referrals to other professionals
  • Bedwetting and soiling advice
  • A&E follow up / hospital discharge support
  • Sleep issues
  • Dentals health advice
  • Allergies, anaphylaxis and auto injector training
  • Behaviour problems
  • Health assessments


All SAET schools accept payments online for items such as dinner money, school trips and wrap around care. Using a secure website called ParentPay, you will be able to pay online using your credit or debit card or continue to make cash payments at PayPoint stores. ParentPay is our preferred method of making payments as we are a cashless school.

Data Protection
We share data with ParentPay such as pupil name, age, year group, dietary information and key contacts. The system also holds information provided by ‘Payers’ at the point of activation. SAET’s lawful base for processing is that of performing a task carried out in the public interest.

What are the benefits to Parents and Pupils?

What are the benefits to our school?
The more parents that use ParentPay, the greater the benefit is to our school.
You can help us reduce workloads for all staff, creating more time to lend to educational support and the smooth running of the school.
Using ParentPay also ensures that all financial transactions are safe and secure – helping us to remove costs associated with us having to manage cash securely on the school premises.

How to get started with ParentPay
All parents/carers will receive their account activation letter, just follow the instructions in the letter to get started with ParentPay. Please speak to Mrs Fudge if you have not received your activation letter or need any assistance with ParentPay.

If you want to find out more about ParentPay go to: parentpay.com/parents